ASCEND STUDENT LEADERS
Hosting the CRC Robotics Competition in Quebec... twice.
The Sir Wilfrid Laurier School Board hosted the Quebec provincial CRC Robotics Competition twice at the senior school in Laval in the span of five years, both times in February.
For three days, the senior school campus transformed one gym into an interactive kiosks nerve centre. The other became concert style seating around a boxing ring for the robots to preform their competition tasks.
3000 new people would be moving on and off site, school field trip visits would occur, a regular school day will transpire, VIPs, judges, and different stations need to be facilitated. Food, water, and bathrooms would need to be available. Guests would need to be able to quickly access different departments and the competition will need to follow its strict schedule.
During the second hosting experience we were able to have ASL alumni mentor the current team to enhance the progression of learning and to share their best practices.
Many of our lessons were being applied throughout this process.
ASLeaders learning leadership lessons in practical application:
November - January
Dissect the proposal and plan
Trouble shoot the rooms, hallways, allocations, and identify resources needed
Map the responsibilities and walk through in order to assess
Draft a SMARTE and identify departments needed and set the timeline
Identify department heads and draft department SMARTEs
Distribute and delegate tasks
Identify solutions to needs and foster collaboration and creative thinking
Review equipment, resources, space, and budget needed
Evaluate and rehearse the 'car door to car door' experience
January 6 - January 20
Recruit 100 volunteers and begin to align resources
Train & rehearse
January 20 - 2 days prior to competition
Set the schedule
Test and rehearse the digital and internal communications systems
Disseminate information - communicate, communicate, communicate
Review and final critic of SMARTEs, rehearse and confirm to adjust and overcome
2 days final prep & competition (3 days, 14+ hours per day)
Manage 3 shift changes per day
Deliver a bilingual event with access for all
Adapt to rising needs and solve problems on the fly
Facilitate the guest's needs and productivity
Facility the host's needs
Adjust the plan and people as needed
Fulfill distribution of resources, food, and hardware as necessary
Detail management - garbage, breaks, attitudes, (mission, team, self)
Make safe - people, parking, equipment, movements
Coordinate access and delivery of food and drinks
Record, video, and photograph
Close the day, evaluate, and transfer responsibilities and information
Prepare in advance for shift changes and find replacements
Evaluate, review, and record
Celebrate & recognize
CTV Montreal news story of the CRC Competition during our first hosting experience.
You and your team were truly outstanding. You gave us everything we needed and more to make the competition a success.
Peter Szilagyi, ing. - Coordonnateur principal - Head Coordinator - Robotique CRC Robotics (2013)